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Colrosa Studio OS

Colrosa Studio OS

Colrosa Studio OS

Colrosa Studio OS

Colrosa Studio OS

Colrosa Studio OS

Colrosa Studio OS

The app Max runs Colrosa Studios and @maxbuilds.ai from, on his Mac and phone. It brings sales, client projects, money, posting and the five engines into one place, and only asks Max for the decisions that need him.

The app Max runs Colrosa Studios and @maxbuilds.ai from, on his Mac and phone. It brings sales, client projects, money, posting and the five engines into one place, and only asks Max for the decisions that need him.

Services

Software

Scope

Mac and phone app, client portal, automations

Year

2026

Tools

Tauri, Supabase, Vercel, Claude API, Stripe, Xero, Microsoft 365

Project cover

What it does

What it does

What it does

What it does

What it does

Studio OS is the app Max runs the business from, on his Mac and phone. Each morning it shows what’s blocked on him, then lets him run outreach, sales, client projects, invoicing, posting and ideas in one place, with only Outlook and Xero alongside.

Clients get a portal where they approve work, answer requests and see invoices. The five engines write into the same database, so their results show up in the same app. It replaced the separate tools and the email back-and-forth with clients.

The brief

The brief

The brief

The brief

The brief

Max runs the studio and @maxbuilds.ai on his own. Leads, client projects, invoices, posting and the paid community each lived in a different tool, and keeping them in step took hours every week.

The idea

The idea

The idea

The idea

The idea

One app that runs the business and brings Max only the decisions. Every engine writes into the same database, and Studio OS on his Mac and phone shows what’s happening, what’s owed and what needs him.

How it works

How it works

How it works

How it works

How it works

01

One database

The Mac app, the phone app, the client portal and every engine read and write one shared Supabase database.

02

Leads become projects

Leads from cold email, posts, colrosastudios.com and Cal.com land in the Pipeline. A won deal becomes a project with stages and rounds.

03

Clients work in the portal

Each client signs in at portal.colrosastudios.com to approve rounds, answer requests and see their invoices.

04

Payments land in Sales

Stripe payments from maxbuilds offers and Xero invoices from studio projects land in one Sales view, split by offer, with refunds netted and the VAT threshold tracked.

05

Only decisions reach Max

37 scheduled jobs run the rest. Refunds, replies that need a person and overdue invoices go to Needs you, and Ops safety emails Max when a job stops.

Key decisions

Key decisions

Key decisions

Key decisions

Key decisions

01

One home for everything

Why

A CRM, an inbox, a calendar, accounting software and five dashboards each held part of the picture.

Effect

Sales, projects, money, posting and ideas share one database and one app, on the Mac and on the phone.

02

Only what needs a person reaches Max

Why

A system that asks for attention all day saves no time.

Effect

Anything that needs a human lands in Needs you. Everything else runs on its own, on 37 scheduled jobs.

03

Every payment lands in one place

Why

Studio projects are paid through Xero and maxbuilds offers through Stripe, so the total was never in one view.

Effect

Every payment lands in Sales, split by offer, with refunds netted and the VAT threshold tracked.

01

One home for everything

Why

A CRM, an inbox, a calendar, accounting software and five dashboards each held part of the picture.

Effect

Sales, projects, money, posting and ideas share one database and one app, on the Mac and on the phone.

02

Only what needs a person reaches Max

Why

A system that asks for attention all day saves no time.

Effect

Anything that needs a human lands in Needs you. Everything else runs on its own, on 37 scheduled jobs.

03

Every payment lands in one place

Why

Studio projects are paid through Xero and maxbuilds offers through Stripe, so the total was never in one view.

Effect

Every payment lands in Sales, split by offer, with refunds netted and the VAT threshold tracked.

01

One home for everything

Why

A CRM, an inbox, a calendar, accounting software and five dashboards each held part of the picture.

Effect

Sales, projects, money, posting and ideas share one database and one app, on the Mac and on the phone.

02

Only what needs a person reaches Max

Why

A system that asks for attention all day saves no time.

Effect

Anything that needs a human lands in Needs you. Everything else runs on its own, on 37 scheduled jobs.

03

Every payment lands in one place

Why

Studio projects are paid through Xero and maxbuilds offers through Stripe, so the total was never in one view.

Effect

Every payment lands in Sales, split by offer, with refunds netted and the VAT threshold tracked.

01

One home for everything

Why

A CRM, an inbox, a calendar, accounting software and five dashboards each held part of the picture.

Effect

Sales, projects, money, posting and ideas share one database and one app, on the Mac and on the phone.

02

Only what needs a person reaches Max

Why

A system that asks for attention all day saves no time.

Effect

Anything that needs a human lands in Needs you. Everything else runs on its own, on 37 scheduled jobs.

03

Every payment lands in one place

Why

Studio projects are paid through Xero and maxbuilds offers through Stripe, so the total was never in one view.

Effect

Every payment lands in Sales, split by offer, with refunds netted and the VAT threshold tracked.

01

One home for everything

Why

A CRM, an inbox, a calendar, accounting software and five dashboards each held part of the picture.

Effect

Sales, projects, money, posting and ideas share one database and one app, on the Mac and on the phone.

02

Only what needs a person reaches Max

Why

A system that asks for attention all day saves no time.

Effect

Anything that needs a human lands in Needs you. Everything else runs on its own, on 37 scheduled jobs.

03

Every payment lands in one place

Why

Studio projects are paid through Xero and maxbuilds offers through Stripe, so the total was never in one view.

Effect

Every payment lands in Sales, split by offer, with refunds netted and the VAT threshold tracked.

01

One home for everything

Why

A CRM, an inbox, a calendar, accounting software and five dashboards each held part of the picture.

Effect

Sales, projects, money, posting and ideas share one database and one app, on the Mac and on the phone.

02

Only what needs a person reaches Max

Why

A system that asks for attention all day saves no time.

Effect

Anything that needs a human lands in Needs you. Everything else runs on its own, on 37 scheduled jobs.

03

Every payment lands in one place

Why

Studio projects are paid through Xero and maxbuilds offers through Stripe, so the total was never in one view.

Effect

Every payment lands in Sales, split by offer, with refunds netted and the VAT threshold tracked.

Software

Software

Software

Software

Software

Software

The phone appBrief, Film and Post for Max’s own channel. He reads the morning brief, films from the queue and posts without opening the laptop.
The pipelineEvery lead by stage, from first reply to proposal. Replies in Outlook are matched to the right deal on their own, so the pipeline stays current.
A client projectA project’s stages, rounds and approvals, the same view the client sees in their portal. Each stage has two change rounds, so the scope stays clear.
Invoices and analyticsRevenue invoiced, what’s owed and what’s been paid, with the VAT threshold tracked. Invoices are flagged once they’re 7 days overdue.
Needs youThe only list Max has to clear: refunds, replies the system shouldn’t answer and overdue invoices. Everything else runs on its own.
The phone appBrief, Film and Post for Max’s own channel. He reads the morning brief, films from the queue and posts without opening the laptop.
The pipelineEvery lead by stage, from first reply to proposal. Replies in Outlook are matched to the right deal on their own, so the pipeline stays current.
A client projectA project’s stages, rounds and approvals, the same view the client sees in their portal. Each stage has two change rounds, so the scope stays clear.
Invoices and analyticsRevenue invoiced, what’s owed and what’s been paid, with the VAT threshold tracked. Invoices are flagged once they’re 7 days overdue.
Needs youThe only list Max has to clear: refunds, replies the system shouldn’t answer and overdue invoices. Everything else runs on its own.
The phone appBrief, Film and Post for Max’s own channel. He reads the morning brief, films from the queue and posts without opening the laptop.
The pipelineEvery lead by stage, from first reply to proposal. Replies in Outlook are matched to the right deal on their own, so the pipeline stays current.
A client projectA project’s stages, rounds and approvals, the same view the client sees in their portal. Each stage has two change rounds, so the scope stays clear.
Invoices and analyticsRevenue invoiced, what’s owed and what’s been paid, with the VAT threshold tracked. Invoices are flagged once they’re 7 days overdue.
Needs youThe only list Max has to clear: refunds, replies the system shouldn’t answer and overdue invoices. Everything else runs on its own.
The phone appBrief, Film and Post for Max’s own channel. He reads the morning brief, films from the queue and posts without opening the laptop.
The pipelineEvery lead by stage, from first reply to proposal. Replies in Outlook are matched to the right deal on their own, so the pipeline stays current.
A client projectA project’s stages, rounds and approvals, the same view the client sees in their portal. Each stage has two change rounds, so the scope stays clear.
Invoices and analyticsRevenue invoiced, what’s owed and what’s been paid, with the VAT threshold tracked. Invoices are flagged once they’re 7 days overdue.
Needs youThe only list Max has to clear: refunds, replies the system shouldn’t answer and overdue invoices. Everything else runs on its own.
The phone appBrief, Film and Post for Max’s own channel. He reads the morning brief, films from the queue and posts without opening the laptop.
The pipelineEvery lead by stage, from first reply to proposal. Replies in Outlook are matched to the right deal on their own, so the pipeline stays current.
A client projectA project’s stages, rounds and approvals, the same view the client sees in their portal. Each stage has two change rounds, so the scope stays clear.
Invoices and analyticsRevenue invoiced, what’s owed and what’s been paid, with the VAT threshold tracked. Invoices are flagged once they’re 7 days overdue.
Needs youThe only list Max has to clear: refunds, replies the system shouldn’t answer and overdue invoices. Everything else runs on its own.
The phone appBrief, Film and Post for Max’s own channel. He reads the morning brief, films from the queue and posts without opening the laptop.
The pipelineEvery lead by stage, from first reply to proposal. Replies in Outlook are matched to the right deal on their own, so the pipeline stays current.
A client projectA project’s stages, rounds and approvals, the same view the client sees in their portal. Each stage has two change rounds, so the scope stays clear.
Invoices and analyticsRevenue invoiced, what’s owed and what’s been paid, with the VAT threshold tracked. Invoices are flagged once they’re 7 days overdue.
Needs youThe only list Max has to clear: refunds, replies the system shouldn’t answer and overdue invoices. Everything else runs on its own.

In use

In use

In use

In use

In use

In use

37

37

37

37

37

37

scheduled jobs

33

33

33

33

33

33

server functions

1,801

1,801

1,801

1,801

1,801

1,801

changes in 18 days

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